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Agency Booking Terms

Daily/Hourly rate.

 

All fees may only be negotiated by Clair Rawlings Trading As Future MGMT

(“Future MGMT”) on behalf of the artist/model (“Talent”) and are based on the quoted daily or hourly rate. Extra half hours or parts of half hours are payable at half the hourly rate.

With the exception of “Equity” contracts, a day booking is for an eight (8) hour period, including a one (1) hour lunch break (Shops Act 1950).VAT and expenses will be added where appropriate. Unless otherwise agreed, the minimum booking is 2 hours.

 

Overtime.

Overtime rates will apply before 0900 hours, after 1800 hours and on all bookings in

excess of eight (8) hours, as follows:

 

  1. Between 1800 and 2400 hours, the overtime rate is 1½ times the normal hourly rate;
  2. Between 2400 and 0900 hours, a special rate will be negotiated for night work.
  3. Work on Saturdays will be charged at 1½ times the normal rate.
  4. Work on Sundays and Bank Holidays will be charged at double the normal rate.

 

Territory and Duration of Usage.

Fees quoted are for the UK only, for three (3) months from the date

of the booking (see paragraph 4 hereof), unless otherwise

 

Usage.

An additional rate is payable for any use of photographs, or reproductions or

adaptations thereof, or drawings therefrom, either complete or in part, alone

or in conjunction with any wording or drawings. The “Usage” must be explicitly

granted (as agreed on our confirmation of booking form and also specified on

the relevant invoice – N.B. one image only may be used, unless otherwise agreed

in writing) and defines the TYPE of usage, together with the TERRITORIES

in which such usage is permitted and the DURATION of such usage. Under no

circumstances will the basic usage fee be less than the Talent’s advertising

day rate. All fees must be paid PRIOR to any use of photographs for any purpose

whatsoever. Usage fees remain payable, even in the event that the Usage purchased

is not actually exercised.

 

Additional Usage.

An additional rate is payable for any additional (e.g. additional TYPES of usage,

additional TERRITORIES or extended DURATION) Usage of the photographs, or reproductions or adaptations thereof, or drawings therefrom, either complete or in part, alone or in conjunction with any wording or drawings, other than Usage already agreed (“Additional Usage Rate”).

 

The CLIENT is responsible for notifying Future MGMT of any additional Usage requirement

and negotiating (only with Future MGMT) the Additional Usage Rate payable in respect

of such additional Usage, PRIOR to any such additional Usage taking place.

 

 

Travel.

Travel time is charged at 50% of the hourly rate. This applies to any travel outside a

five mile radius of Hyde Park Corner (i.e. Chiswick in the west, Golder’s Green and

Highgate Village in the north, Mile End in the east; and Streatham Hill and Tooting Bec in the South).

 

Insurance.

It is a material term of the booking that the client shall effect and maintain suitable insurance policies, including but not limited to: (i) cancellation insurance to protect against the cancellation of the assignment;

 

(ii) liability insurance covering injury to or death of the Talent during the course of his or her assignment with you; and (iii) travel insurance to cover the Talent whilst travelling to and from the assignment.

 

Health & Safety.

If you are aware of any Health & Safety risks that the Talent may be exposed to during the course of his or her assignment with you, you must inform Future MGMT in writing immediately, detail what the risks are and the steps you have taken to prevent or control these risks. If for any reason the Talent is injured or falls ill whilst travelling to or during the course of his or her assignment with you such that the Talent cannot take part in or complete the assignment, Future MGMT and/or the Talent shall not be liable for any costs incurred by you in connection with or arising out of the assignment or any re-booked assignment.

 

Invoicing.

AIl fees and expenses, plus VAT (where applicable) shall be invoiced by Future MGMT. Under no circumstances are payments to be made directly to the Talent, unless by prior written agreement with Future MGMT.

 

Future MGMT reserves the right to invoice the ultimate client (i.e. designer/manufacturer/owner of the product/service in question). Fees for Future MGMT’s services are charged and are included in the total charge (as detailed on the invoice) and VAT is chargeable on those fees (where applicable).

 

Payment.

All invoices are payable within thirty (30) days or prior to the commencement

of Usage (see section4), whichever is the sooner. Future MGMT understands and will exercise its statutory right to claim interest and compensation for debt recovery costs under the late payment legislation, if invoices are not paid according to agreed credit terms.

 

Exclusion Fees.

A special fee must be negotiated where work is in conjunction with a product which precludes work for competing products. It is the CLIENT’S responsibility to check whether conflicting work has been done.

 

If a Talent advertises a product he/she is able to work for any competitor unless an “Exclusion Fee” has been agreed with Future MGMT.

 

Fittings.

Fees for fittings are charged at 50% of the hourly rate and subject to a

minimum charge of £50 per hour.

 

Location Bookings.

If a Talent, working on location, is prevented by the client from returning to London to work, half the daily fee is payable. When a location booking is made, the client must provide accurate and detailed information about transport to and from the location.

 

Provisional Bookings.

Provisional bookings are automatically cancelled if they are not confirmed within 24 hours

of the proposed start time of the booking, or if a definite booking is offered and the provisional cannot be confirmed.

 

Cancellations.

  1. If a booking is cancelled within one working day of its start time, the full fee is chargeable,

unless the same Talent is re-booked within 24 hours, in which case, half the fee will be charged.

 

  1. If a booking is cancelled outside the one-day period, but within two working days of the start time, half the fee will be charged.
  2. Bookings of more than three days duration: if the booking is cancelled within a period equal to the length of the booking, the full fee is chargeable.
  3. Saturdays, Sundays and Bank Holidays are excluded from these calculations.
  4. These conditions do not apply to bookings for TV commercials shooting in the UK, which are governed by Equity rules.

 

Weather Permitting Bookings.

At the first cancellation, a half-fee is charged (unless the client fails to cancel in time to prevent the Talent’s attendance, when the full fee will be payable). At the second cancellation, the full fee will be charged.

 

Music Videos.

usic videos will be invoiced to the record company. All videos will be charged at the normal daily rate PLUS a buyout fee, which must be negotiated with Future MGMT.

 

Photography.

A photographer may not use test and experimental photographs for commercial purposes unless specific arrangements have been made with Future MGMT, before the photographic session takes place.

The photographer is not entitled to use any of the images tests or experimental shoots for any usage beyond that agreed under sections 4 & 5, above. The photographer to this extent agrees to restrict use of his or her copyright and, if the shoot is not arranged by the photographer, the client shall draw these terms and conditions to the attention of the photographer and obtain his or her agreement to them before the shoot commences.

 

Meals.

Clients are responsible for Talents’ meals during all bookings.

 

Complaints.

Any complaints – whether in respect of the Talent or Future MGMT – must be reported to Future MGMT immediately and, in any event, no later than 24 hours after the end of the booking. Complaints cannot be considered after this time. Future MGMT, as agent, whilst making every commercially reasonable endeavour to provide a satisfactory and efficient service, cannot be held responsible for a Talent’s conduct on an assignment.

 

PLEASE NOTE

*No contract or “model release” form is binding on the Talent unless

approved in writing by Future MGMT.

*We reserve the right to negotiate within the structure of these terms and

conditions.

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